Forgot your papers in the office? – How digitalisation significantly helps us with our workflow
COVID-19 is changing our lives, it’s changing the way we work, the way we communicate, the way our operations function.
Digitalisation is taking over. It is being brought to the forefront and highlights many struggles that businesses face without it. With digitalisation so much more can be accomplished.
Here are some points on how digitalisation can positively affect businesses and their workflow.
No more losing of papers
What are some limitations of print?
By having physical papers, we have a tendency to misplace them which results in further hassle and delay in trying to retrieve them from the cupboards or files or sleeves.
Furthermore, when text is too small or distorted by printer ink malfunctions, renders it unreadable and hence, loss of what might be important information.
With digitalisation, everything is uploaded on cloud. Having advanced search and zoom features makes digging up of documents and readability much easier.
No more overriding of information and lack of tracking
Businesses typically use shared email address or accounts to access certain information or files online. But how can these updates/changes be seen and traced when employees are using the one and only account?
Information and work are constantly being override and lines are becoming more blurred, unable to identity and track updates.
If there was a system whereby everything will be logged according to your role and by having your own personal access/password, there is a clear indication of how is working on what at a particular time. Making the lines much more clear.
Lesser hard copies
By having hard copies, hard drives and solely relying on that, we have to always refer and go back to the place where the hard copy is being kept.
Much like when we are working from home during a pandemic and we don’t have access to the tons of hard copies in the office. By using cloud, we are able to access everything, anytime.
Minimise the risk and mistakes
With the digitalisation of processes, locating information becomes easier and workflow becomes clearer. Employees follow the process accordingly with no bypass or skipping of steps. When there is a system, day-to-day operations and processes become streamlined and fixed.
With rules and boundaries, mistakes and risks will be significantly reduced and result in lesser errors. It will also not cause unnecessary worry and alarm if everything is there on the system where everything is traceable.
No more discrepancies in revenue
With everything right there in the system, all information becomes so much easier to track. Such as incoming revenue, monitoring it becomes very accurate. With the digitalisation of workflow, everything becomes easily noticeable if there are discrepancies.
If suddenly they witness a decline, it is easier to respond and pinpoint what went wrong to tackle the problem quicker rather than bouncing information here and there.
No more conserving employee resources
Enter once, use many.
Once we key in information, that information can be generated in many other areas which significantly reduces manpower to do certain menial tasks. Systems are automated and nobody needs to tabulate and consolidate information anymore. Nobody needs to do that job.
But instead, they could enhance employee working standard, explore the growth of the employee by offering them changes to think more strategically for the business/organisation/company. Etc, improving sales.
The current situation on digitalisation
COVID-19 offers a boost of courage for all business owners to take a leap to try out simple digitalised solutions.
If you have a workflow problem that needs proposed solutions or simply want consultation on how to increase efficiency in a particular area of your business, Rice Consultancy is most happy to talk with you about that. As well as offer customised solutions or consultations for anyone who needs the extra push on embarkation on their digital journey.
